Assistant Director of Summer Programs and External Client Events
Kenyon College is conducting a search for a qualified candidate
to fill the position of Assistant Director of Summer Programs and
External Client Events. Under the leadership of the Director
of Campus Events, the Assistant Director is a member of the
campus events team and is responsible for overall coordination
and execution of summer programs and external client
The implementation of summer programs includes, but is not
limited to, contract execution and management; coordination of
all on-campus logistics and services; hiring, training and
supervising of student assistants; soliciting new business;
and representing the College at professional events.
Closely related to the execution of summer programs is the
oversight of minors on campus, which the Assistant Director
will coordinate for those involved in summer programs, athletic
programs, music lessons, admissions programs, etc. This
position will also manage campus events for external clients
(individuals and organizations) and work with on-campus
constituencies to execute these events.
Event management responsibilities include, but are not
limited to event planning and execution; achieving event goals;
event assessment and debrief; management of event budgets in
consultation with the Director; and coordination of communication
about events with service providers and others. As the office
is newly-formed and still establishing its scope of work, this
position may be asked to take on additional responsibilities
and special projects during the academic year. The Assistant
Director works with all event stakeholders, including campus
partners and administrators to coordinate and manage the
intricate process of all related programs and events. The position
requires professionalism, diplomacy, the ability to
collaborate with individuals and teams, strong organizational
skills, attention to detail, time management, mentoring and
- Coordinate and execute all aspects of the summer programs on
campus, including coordination, contracting, insurance, catering, parking, signage, media, safety,
building services, etc.
- Serve as the central point of contact for all details related
to events with external clients, including coordination, contracting, insurance, catering, parking, signage,
media, safety, building services, etc.
- Provide on-site assistance for programs/events and guests,
promoting excellent customer service.
- Contact and secure the services of logistical support providers
(internal and external) for events in this portfolio.
- Arrange appropriate communications about events.
- Assist the Director with developing event and conference
estimates and budgets.
- Manage rental contracts, generate and distribute invoices, pay
bills, make deposits, and work with Director on budget forecasting.
- Responsible for knowledge of campus building details such as
classroom capacity, A/V equipment, equipment storage, etc.
- Assist other members of the office team with implementation of
campus events during non-peak times for summer programs.
- Hire/train/supervise student workers and, when appropriate,
- Be available, along with other events office staff, during
events to address emergencies and last-minute
- Other duties as assigned, including assisting the Office of the
President with all-campus events (e.g., Opening Ceremony, Years of Service, etc.), special events/speaker,
and other events.
Knowledge, Skills, Abilities and Success
- Ability to establish and maintain positive working
relationships with faculty, staff, and external constituents.
- Professional attitude and demeanor.
- Strong organizational skills with an ability to manage multiple
large, time-sensitive projects.
- Excellent judgment and decisiveness, high integrity,
enthusiasm, diplomacy, and tact.
- Ability to organize work effectively on multiple projects,
conceptualize and prioritize objectives and exercise independent judgement.
- Ability to remain calm under pressure and attend to last minute
issues and emergencies with
- Highly developed interpersonal skills and political
- Excellent verbal and written communication skills to
communicate effectively with diverse populations.
- Exceptional customer service skills with demonstrated
competency in budget management, cost accounting, vendor negotiations, and vendor relationships.
- Ability to position and sell campus facilities/services to
- Advanced knowledge of/comfort using Microsoft Office and G
Suite by Google; familiarity with EMS preferred.
- 4-6 years of conference and/or event planning or related
experience, especially at academic
institutions, is preferred.
Work is generally performed in an office environment and requires
the ability to operate standard office equipment as well as
the ability to sit for long periods of time. The ability to lift
boxes or items 30 pounds or less and move tables and chairs
when necessary for events is required. The ability to obtain
College driver certification is desirable. The employee will
be dependable, flexible and willing to attend major events, be
on-call, and work a varying schedule that will include evenings,
weekends and college breaks.
Kenyon College is a nationally prominent, private liberal arts
college where academic excellence goes hand in hand with a strong
sense of community and close relationships among students and
Compensation and Benefits
Salaries at Kenyon are competitive and commensurate with
experience. In addition to an attractive salary, Kenyon offers
benefits for employees and their family members. Children of
employees are eligible for 100% tuition waivers at Kenyon, and
through the Great Lakes Colleges Association, children of employees
are eligible for 85% tuition waivers at fifteen other of the
nation's finest liberal arts colleges.
We also offer health and dental insurance, TIAA/CREF retirement,
and many other benefits, including provisions for a spouse,
families, and domestic partners. Details about benefits as well as
conditions of employment are described more fully on our
Kenyon College is an equal opportunity employer and
applications from members of all underrepresented groups are
encouraged. It is the College's policy to evaluate qualified
applicants without regard to race, color, national origin,
ancestry, sex, gender, gender identity, gender
expression, sexual orientation, physical and/or mental
disability, age, religion, medical condition, veteran
status, marital status, or any other characteristic protected
by institutional policy or state, local, or federal
law. Kenyon College has a strong commitment to supporting
diversity, equity and inclusion. Please visit our Diversity
at Kenyon website.
Location/Region: Gambier, OH (43022)